প্রাইভেসি পলিসি

Academy IMS (or "we") is a digital management software designed for educational institutions in Bangladesh. We are deeply committed to protecting the personal information of our students, teachers, parents, staff, and all related parties.

This Privacy Policy describes what information is collected during use of Academy IMS, how it is used, and the measures we take to keep your data secure. By using this software, you indicate that you have read and agreed to the terms of this policy.

Key terms used in this policy:

• "Institution" — the educational establishment using the Academy IMS software.
• "User" — any student, parent, teacher, administrative officer, or staff member who uses the software.
• "Personal Data" — any information that can identify or distinguish a specific individual, such as name, date of birth, contact number, financial information, etc.
• "Processing" — the collection, storage, use, transfer, or deletion of data.

Collected data is used solely for the following purposes:

• To manage student admissions, attendance, examinations, and results
• To manage staff attendance, payroll, and performance
• To handle fee collection, financial accounts, and generate reports
• To communicate urgent notices via SMS or messages to parents, students, or teachers
• To provide software support and technical assistance
• To generate mandatory reports required by government or regulatory authorities

Academy IMS does not sell, rent, or transfer any personal or institutional data to third parties for commercial purposes. However, data may be shared in the following circumstances:

• Service Providers: With payment gateways, SMS service providers, or hosting providers — only the minimum necessary data.
• Legal Obligations: In response to a court order, government directive, or lawful request from a law enforcement authority.
• Institution Authority: Authorised admins or governing bodies may view data related to their own students and staff.

All third parties are contractually required to comply with our data protection standards.

We implement the following technical and administrative measures to protect user data:

• SSL/TLS Encryption: All data transmission is conducted over secure, encrypted connections.
• Password Hashing: User passwords are never stored in plain text — they are stored in hashed form only.
• Role-Based Access Control: Each user can only view and manage data according to their assigned role.
• Regular Backups: Scheduled, secure backups are maintained to ensure data integrity and recovery.
• Access Logs: All system activity is logged, enabling detection of unauthorised access attempts.

Academy IMS acknowledges that a significant portion of users in educational institutions are minors. We exercise additional care when collecting and processing data relating to these students:

• Data of minor students is collected only with the consent of the institution and parent/guardian.
• Such data is never used for marketing or commercial activities.
• Student data is not shared with any other institution.

As a user of Academy IMS, you have the following rights:

• Right of Access: You may request to view the data stored about you.
• Right of Rectification: You may request correction of inaccurate or incomplete information.
• Right of Erasure: In certain circumstances, you may request deletion of your data.
• Right to Object: You may object to specific types of data processing.

To exercise any of the above rights, please contact your institution's admin or reach out directly to Academy IMS Support.

Collected data is retained for as long as the institution is actively using the software and the data remains relevant. Following termination of the service agreement, data will be securely deleted or transferred upon the institution's request. Certain financial records may be retained for a legally mandated period due to regulatory obligations.

Academy IMS web portal uses cookies in a limited capacity, solely for session management and login security. No third-party advertising or tracking cookies are used. Disabling cookies through browser settings may limit certain features of the system.

This policy may be revised from time to time as required. For any significant changes, the institution's admin will be notified via email or system notification. Continued use of the software after a revised policy is published will be considered acceptance of the updated terms.

For any questions, complaints, or requests regarding privacy, please contact us: